Please review our policies below regarding registering for and attending SPSP's annual convention.
Full payment of the registration fee must be made at the time of registration. Payments can be made by credit card (MasterCard, Visa, Discover or American Express) or by check made payable to SPSP 2020. Check payments must be received no later than January 27, 2020. Include a PDF print out of your registration with your payment and mail to: SPSP, Inc. 1120 Connecticut Ave NW, #280 Washington, DC 20036. Cash payments can only be accepted onsite at the Registration Desk.
Substitutions are allowed upon approval of written request and replacement registrant must be of the same membership type. Substitution requests must come from the original registrant and include the original registrant's name, membership type and amount paid; it must also include the replacement attendee's email, full name and affiliation. Substitution requests should be sent to firstname.lastname@example.org.
All cancellations and refund requests for the 2020 SPSP Annual Convention must be submitted in writing. For cancellations made by January 27, 2020, your registration fee will be refunded minus a 30% cancellation fee. No refunds will be given for registration cancellations made after January 27, 2020. Cancellation requests must identify the registrants name, email address, membership type and amount paid. Send cancellation requests to email@example.com.
Confirmation of your registration will be sent via email. Please double check spam filters and folders, as confirmations tend to get redirected to these locations. Badges will not be mailed in advance of the meeting; they will be available for pick-up onsite at the Registration Desk. Attendees must wear the official convention badge at all times and present it for admission to all 2020 SPSP convention events. To minimize the environmental cost of reprints, please remember to wear your badge each day.
As you can imagine, hosting an Annual Convention for 4,000 attendees in any city comes with its challenges both logistically and financially. In order for a host city to even consider giving us the space we need in a large hotel or convention center, we must agree to provide them with a proportionate amount of hotel room night revenue. Basically, in order to reserve enough space for the convention, we have to commit to use thousands of hotel room nights at contracted hotels. If we fail to use those rooms, SPSP is fined. Those fines can reach upwards of $30k each year.
When you stay in the official hotel block you are staying at a hotel property that has been personally inspected and vetted by SPSP staff for appropriate and adequate levels of quality of accommodations, level of service, and safety and security. Additionally, for each night our guests stay in official contracted SPSP Hotels, the hotels agree to pay SPSP a small rebate. These rebates add up to thousands of dollars and are used to pay for Convention Center or meeting space rental fees. Removing this rebate means an increased price to hold the convention, which translates into steep registration price increases for attendees.
If convention attendees book outside the Official SPSP Hotel Block, they are hindering our ability to meet the minimums required by our contracts, putting us in jeopardy of strict fines and also depriving SPSP of the hotel rebates needed to offset convention expenses to keep registration costs low.
While we can understand the immediate attractiveness of an online deal for accommodations outside of the block, SPSP would like attendees to understand the long term repercussions to the future of the Annual Convention caused by choosing to not to stay within the block. Failing to meet room block commitments will mean increased registration prices for attendees in the future, and could mean cities will be unwilling to work with us to host our convention in years to come.
A $50 housing fee will be applied to your registration fee if you purchase housing accommodations outside of the official SPSP housing block. Exceptions will be made for anyone living locally and commuting to the convention, anyone staying with friends/family who live locally, and anyone who registers for the convention after the official housing block has filled.
Registered attendees may bring up to two guests with them to the convention. The registration fee for each guest is $60. Guests may not be psychologists or students of psychology. Registered guests may attend up to two (2) programming sessions. Registered guests MAY NOT attend preconferences. Registered guests may attend (with their sponsor) plenary events and networking receptions.
Guests who wish to attend a single programming session (including poster sessions) in order to see a friend or family member present can request a complimentary single-session pass at the Registration Desk. This single-session pass cannot be used for access to events or receptions.
Registered attendees may bring children under the age of 18 to educational and social events provided the children do not disrupt the event. Children must be accompanied by a parent or guardian at all times, in all locations. Formal childcare services are not provided at the convention by SPSP.
Revised Spring 2019
As a professional organization, SPSP is committed to diversity, equity, professional exchange of ideas, and respectful treatment of all members, volunteers, and employees. Attendees at all SPSP events, activities, and programs seek to learn, network, and enjoy themselves, free from discrimination or harassment. In order to provide all participants with the opportunity to benefit from SPSP events, SPSP is committed to providing a friendly, safe, and discrimination and harassment-free environment for all attendees, including but not limited to discrimination or harassment on the basis of gender, gender identity, gender expression, race, ethnicity, national origin, religion, citizenship status, age, sexual orientation, disability, physical appearance, body size, socioeconomic status, criminal record, veteran status, or their intersection.
Therefore, this Code of Conduct sets forth expectations for the professional conduct of participants in SPSP events or activities such as meetings, journal review and editorship, online venues, and educational programs. "Participant" refers to anyone present at SPSP events or activities regardless of membership status, including speakers, vendors, venue staff, media representatives, exhibitors, sponsors, volunteers, and all other attendees. "Events or activities" include any aspect of the annual convention (e.g., during programming, at scheduled social events, while out to dinner or at a bar), pre-conferences, SISPP, and other forums and trainings.
Policies alone cannot eliminate problematic conduct. Accordingly, this Code of Conduct includes an expectation that all participants proactively seek to establish a culture of respect in which everyone feels welcomed and valued in the Society. To accomplish this, participants are asked to speak up and take action when these values are not adhered to, and recognize that power differences and hierarchies inherent to academia may inhibit many parties (including students and junior scholars) from feeling free to object to or report problematic behavior. The behavior of members outside of SPSP events and venues also reflects on the Society and influences its climate. Members are expected to embody the values and to adhere to the guidelines articulated in this Code of Conduct in all professional settings. For these reasons, professional misconduct outside of SPSP events may warrant sanction if they violate SPSP's Code of Conduct.
In addition to general misconduct, the SPSP Code of Conduct specifically addresses sexual harassment, which is defined by the Equal Employment Opportunity Commission (EEOC) of the United States as including "unwelcome sexual advances, requests for sexual favors, and other verbal or physical harassment of a sexual nature." Note that such harassment "does not have to be of a sexual nature, however, and can include offensive remarks about a person's sex." Behavior can be classified as harassment when it "is so frequent or severe that it creates a hostile or offensive work environment." Sexual harassment is perpetrated and experienced across genders and professional roles.
This Code of Conduct affirms the positive and constructive behaviors to which SPSP aspires as a professional and scientific society. Such expected behavior includes, but is not limited to:
SPSP does not tolerate discrimination or harassment of members or participants in any form. Prohibited behaviors include, but are not limited to:
Reporting Prohibited Behavior
SPSP encourages reporting of all perceived incidents of harassment, discrimination, or retaliation taking place at or in conjunction with an SPSP program or activity, regardless of the offender's identity or position in the Society. Individuals who believe they have been the victim of such conduct (or have observed such conduct) are urged to contact the Executive Director or any member of the Executive Committee, or to seek confidential counsel from an ombudsperson, if available, at the annual convention. The contact information for these individuals will be available on the SPSP website, the convention website, and on the SPSP convention app. In the event that an individual feels that their physical safety is in jeopardy, SPSP encourages the individual to contact the appropriate law enforcement agency to make a report. SPSP strongly respects an individual's interest in confidentiality and will handle all reports with sensitivity, with information related to a report only disclosed on a need to know basis for the purposes of investigation. SPSP will also work to assist and facilitate a complainant in exerting their right to report a potential violation of the Code of Conduct to the home institution or employer of the individual in question.
Consequences for Prohibited Behavior
Violation of this Code of Conduct is considered by SPSP to be a serious form of professional misconduct. The consequences for violations will be determined by factors including the immediacy of the threat to attendees, the severity and frequency of the violation, whether the individual has been found to have past violations, and the status of the individual (with those in position of authority and leadership held to the highest standards of behavior). Agreement to this Code of Conduct constitutes acknowledgement that 1) the possible disciplinary actions for its violation include but are not limited to a verbal warning, removal from an event without refund, restriction on attending future events, removal from membership, and forfeiture of previous awards or honors, and 2) SPSP reserves the right, in consultation with the complainant, to notify a home institution or employer of a finding of misconduct in violation of this Code of Conduct.