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2018 SPSP Convention Logo Atlanta

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Before I Arrive…

Where will the 2017 Annual Convention be held and what is the address?
How far is the nearest airport to the convention center? 
Is there parking available at the Convention Center?
Do I have to be a member to attend?
How can I become a member and receive discounted registration fees and other member benefits?
How can I register to attend one of the Preconferences at SPSP?
Is there a discount for Preconferences or Convention?
How do I register for the convention?
What does my registration fee include?
Is boxed lunch included with registration?
What forms of payment are accepted for registration?
I am an international member; can I still register?
What is the expected meeting attendance?
I’ve never been to the convention before. Are there special onsite convention resources and opportunities for first-time attendees?
How can I review the program prior to the convention?
Does the Convention Center offer assistance for visitors with disabilities and special needs and who should I contact?
Is there a telephone number I can give my family/office in case of an emergency?
Can I register my boss, or can my lab manager register me for the convention?
Can I bring a spouse, friend, or relative into my session to see my poster or talk?
If I bring my children, are they permitted to attend educational and social events with me as well as visit the exhibits?
Are children allowed in the exhibit hall?
Do you provide childcare?
I am interested in exhibiting at SPSP 2017. Whom should I contact?
Is there an exhibit hall-only registration fee?
When can we begin to reserve hotel rooms?
How do I make changes to my hotel reservation?
Will I receive a confirmation from the hotel?
What is the hotel cancellation policy?
Do I have to pay registration fees if I submitted an abstract?
Will I receive my badge prior to traveling to SPSP 2016?
I have a question about my registration. Who should I contact?
I've registered for SPSP 2017 but unexpectedly cannot attend. May I send someone else in my place? If so, how would I go about making this substitution?
What is the cancellation/refund policy?
Are posters/sessions archived? Can I see previous years’ talks/posters?
Where will future conventions be held?

What is an Affiliated Event? How do I reserve space for one?

 

Need to Know On-Site…
 

What should I wear at the convention?
I have a question. Where can I get help?
How soon can I get into the Exhibit Hall to setup my poster? When must I remove my poster?
Can I leave my poster tube, luggage, backpack, etc. at the Registration Counter while I attend sessions?
What if I lost my Program? Can I request another copy on-site?
Is there a business center available for making copies, sending faxes, etc?
Is there food available at the Convention Center?
Do I need to wear my convention badge to attend sessions or other SPSP convention events?
I lost something? Where is lost and found?
Can I leave a session before it is over or come to a session late?
There are so many receptions & events. Can I go to all of them?
I saw something about tickets. Do I need tickets for events?
What is Pop-Up Programming and how can I participate?
Can I record sessions?
Will there be wifi at the convention?
Can I post a sign or poster at the convention?
Are all presentations endorsed by SPSP or do they reflect SPSP policy?

 

Before I Arrive…

Where will the 2017 Annual Convention be held and what is the address?
The meeting will be held in the Henry B. Gonzalez Convention Center – 900 Market St, San Antonio, TX 78205 (back to top)

How far is the nearest airport to the convention center? 
The nearest airport is the San Antonio International Airport, about a 10-minute drive. Check out our travel page for more transportation options. (back to top)

Is there parking available at the Convention Center?
Yes. While there is no official convention center parking lot, there is the Convention Center Parking Garage at 850 E Commerce directly across from the Lila Cockrell Theatre, as well as parking at the Grand Hyatt Hotel in front of the theatre. All parking is available for public use for a fee. (back to top)

Do I have to be a member to attend?
No, however, the registration fees are reduced for members. Join here! (back to top)

How can I become a member and receive discounted registration fees and other member benefits?
Click here to learn more about becoming a member of SPSP.  (back to top)

How can I register to attend one of the Preconferences at SPSP?
When you register for the Annual Convention, you will have the option to add a preconference registration to your order before you check out.  (back to top)

Is there a discount for Preconferences or Convention?
If you register for both a preconference and convention you will receive an automatic $25 discount.  (back to top)

How do I register for the convention?
Registration will open in August, and will be available for the duration of the convention. You may also register onsite. Discounted registration rates are available until December 2, so be sure to register early! (back to top)

What does my registration fee include? 
Your registration fee includes access to all SPSP sponsored sessions, lectures, symposia, poster and oral presentations, the exhibit hall and the meeting program book. Registration also includes continental breakfast and AM and PM coffee breaks on Friday and Saturday, and your choice of either 2 boxed lunch tickets or 2 drink tickets. (back to top)

Is boxed lunch included with registration?
It depends, with registration you have the option of drink tickets, boxed lunch tickets, or one of each.  (back to top)

What forms of payment are accepted for registration?
You may pay by credit card or check. The credit cards we accept include MasterCard, Visa, American Express and Discover. If you would like to pay by check, visit our website to download a paper registration form and mail that and your check to the address listed on the form. Credit cards, checks, and cash are all acceptable forms of payment onsite at the registration desk. (back to top)

I am an international member; can I still register?
Yes! First check to see if you need to obtain a visa to travel to the US. If you need to obtain a visa and would like to request a formal invitation, you must register for the convention and then email registration@spsp.org. Be sure to include your name as it appears on official documents.  (back to top)

What is the expected meeting attendance?
We are expecting approximately 3,800 attendees, including exhibitors (back to top)

I’ve never been to the convention before. Are there special onsite convention resources and opportunities for first-time attendees?
SPSP has a number of resources, both online and onsite, that help make a first time attendee’s experience more enjoyable and meaningful.

If you are a student, check out our Student Convention Cliff Notes for some helpful tips.

First time attendees are encouraged to attend the Convention Kick-Off & Welcome Breakfast on Friday morning, January 20, from 8:15 – 9:30 AM where they will hear brief presentations about how to make the most of your convention experience and be paired up with other attendees in their interest area to navigate the program together.

A number of mentoring events take place on site too. These events require advanced registration and more information can be found on these events here. (back to top)

How can I review the program prior to the convention?
Convention Mobile App: Download our convention mobile app, and log in with the same email address you used to register to view the program, create a customized schedule, and interact with other attendees.

Online Convention Program:  Visit our online program to view sessions and posters. If you log in with the same email address you used to register (and download the app) your customized program you create will be available on all devices with the app using the same login. (back to top)

Does the Convention Center offer assistance for visitors with disabilities and special needs and who should I contact?
If you have a disability that will have an impact on your participation in the meeting, please contact us at meetings@spsp.org or by telephone at 202-524-6542. We cannot ensure the availability of appropriate accommodations without prior notification. (back to top)

Is there a telephone number I can give my family/office in case of an emergency?
Yes, there will be a telephone in the management office onsite. The number will be listed in the mobile app and the printed program prior to convention. (back to top)

Can I register my boss, or can my lab manager register me for the convention?
Yes, anyone can register anyone else for the convention. To do so, visit the registration page and go to the portal. Once there, log in. If you do not have an SPSP login, create one (choose nonmember if you are a nonmember). Once logged in, you will have the option to register yourself, or select another user/member to register. If you have further questions, email registration@spsp.org. (back to top)

Can I bring a spouse, friend, or relative into my session to see my poster or talk?
Yes, however a badge is required for every person attending a meeting session or event. No unregistered adults over 16 are allowed in the exhibit/poster hall. Visit the guest information page for more information on bringing guests.  (back to top)

If I bring my children, are they permitted to attend educational and social events with me as well as visit the exhibits?
Yes, parents or guardians may bring children under the age of 17 to educational and social events provided the children do not disrupt the event. Children must be accompanied by a parent or guardian in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during exhibitor set-up and dismantle times. (back to top)

Are children allowed in the exhibit hall?
Yes, children must be accompanied by a parent or a guardian in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during set up and dismantle times. (back to top)

Do you provide childcare?
Childcare will not be provided at the meeting.  Attendees should make other arrangements prior to arriving in San Antonio. (back to top)

I am interested in exhibiting at SPSP 2017. Whom should I contact?
Please contact: Nate Wambold, Meetings and Events Director at nwambold@spsp.org, or 202-524-6542. (back to top)

Is there an exhibit hall-only registration fee?
No. In order to visit the exhibits, you must register for the entire meeting. (back to top)

When can we begin to reserve hotel rooms?
The SPSP housing block is now open. Reserve your housing here! (back to top)

How do I make changes to my hotel reservation?
If you have reserved a room within the official SPSP housing block, visit our website here, and click “Manage Existing Reservation.” (back to top)

Will I receive a confirmation from the hotel?
Once you have reserved a room, the housing website will immediately send you a confirmation. About a week out from the meeting, the individual hotel you chose will email you a reminder of your reservation. (back to top)

What is the hotel cancellation policy?
Hotel reservations must be cancelled 48 hours prior to check in in order to avoid paying 1-night room and tax penalties. (back to top)

Do I have to pay registration fees if I submitted an abstract?
Yes, submission of and/or acceptance of an abstract does not constitute registration to the convention. All speakers and presenters must be registered attendees. (back to top)

Will I receive my badge prior to traveling to SPSP 2016?
No, badges will not be mailed in advance. You will need to bring a copy of your confirmation letter or a valid form of ID (driver’s license, student ID, passport, etc.) to the Convention Center and pick up your badge in the registration area. (back to top)

I have a question about my registration. Who should I contact?
Please contact registration@spsp.org with any registration questions. (back to top)

I've registered for SPSP 2017 but unexpectedly cannot attend. May I send someone else in my place? If so, how would I go about making this substitution?
Please contact registration@spsp.org to request a registration substitution. (back to top) 

What is the cancellation/refund policy?
A written request received via email or mail must be accompanied by the registrant's original confirmation letter. A registration processing fee of 30% will be deducted for all refund requests. The deadline for cancelling and receiving a refund less the processing fee is December 19, 2016. (back to top)

Are posters/sessions archived? Can I see previous years’ talks/posters?Yes, all presenters and speakers have the option to upload their work to our repository. Visit our Future and Past Conventions page on our website to take a look at all the work from previous conventions that has been uploaded. (back to top)

Where will future conventions be held?
Visit our Future and Past Conventions page on our website to see where we’re headed next! (back to top)

What is an Affiliated Event? How do I reserve space for one?
Affiliated Events are events hosted by individuals or groups other than the Society for Personality and Social Psychology, that take place before, during, or after the SPSP Annual Convention and are in conjunction with the convention. Space for these events is limited and granted on a first-come, first-served basis. To learn more and request space, visit our Affiliated Events page(back to top)

 

Need to Know On-Site…

What should I wear at the convention?
Convention attendees typically wear a mix of business and business casual attire. There is no formal dress code. Presenters typically dress more toward business attire, while some attendees dress more toward the casual side of the spectrum. No matter your dress, comfortable shoes are highly recommended! (back to top)

I have a question. Where can I get help?
SPSP staff will be available to answer your questions at the Registration Desk, which will be located just inside the entrance to the Exhibit Hall, Hall 4B. (back to top)

How soon can I get into the Exhibit Hall to setup my poster? When must I remove my poster?
Poster presenters can hang their posters are the start of their assigned poster sessions. Many sessions run back to back, so it’s important for presenters to be on time to their session and hang their poster at the beginning of their session, and wrap up their presentations and have their poster taken down by the end of their session. (back to top)

Can I leave my poster tube, luggage, backpack, etc. at the Registration Counter while I attend sessions?
No, but you can check your poster at poster check, located inside the exhibit hall(back to top)

What if I lost my Program? Can I request another copy on-site?
You may check with the registration desk to see if any extra books are available; however, it is more likely that you will be required to use the searchable PDF Program and/or the mobile meetings app in lieu of the printed abstract book. In an effort to save the environment and reduce costs associated with the meeting, we are instituting a 'By Request Only' option for the program book on the convention registration form. Because of this, we intend to print a limited number of programs for attendees. (back to top)

Is there a business center available for making copies, sending faxes, etc?
Yes, there is a business center in the Convention Center(back to top)

Is there food available at the Convention Center?
Yes, but options will be limited outside of the continental breakfast and boxed lunches included in registration. There is the Lila Café, located next to the Lila Cockrell Theatre. There is also Market Café in the Main Lobby and El Puente Café in the West Lobby. For information on onsite dining click here, or view our restaurant guide for choices nearby the convention center(back to top)

Do I need to wear my convention badge to attend sessions or other SPSP convention events?
Attendees are required to wear their badge to all convention sessions, activities, receptions, meals/breaks, and while in the Exhibit Hall. Wearing your badge signals to security that you have paid registration fees and are permitted in these attendee only areas. For any event that is outside of the convention center, it is advisable to bring your badge with you in case door staff needs to verify your inclusion with the group, but it is not necessary to wear it(back to top)

I lost something? Where is lost and found?
If you’ve misplaced something, come to the Registration Desk at the entrance to the Exhibit Hall, Hall B. SPSP staff will do their best to help you locate your item(back to top)

Can I leave a session before it is over or come to a session late?
Yes, while we certainly hope you stay for the entire session, we understand sometimes there are overlaps in the schedule that require you to bounce around. If you are an attendee, you are welcome to come and go from sessions as you wish. If you plan to arrive late or leave early, please sit in a location that allows you to come and go with as little disruption as possible.
No, if you are a presenter/speaker in a session, please arrive early and meet with your chair, and then stay for the entire session to support your fellow speakers(back to top)

There are so many receptions & events. Can I go to all of them?
SPSP has a large number of receptions and events that happen throughout the convention. Below is a list of receptions that are open and welcome all attendees(back to top)

Opening Reception – Thursday, January 19, 2017: 4:30 – 6:30 PM

Student Social Night (Students 21+ only) – Thursday, January 19, 2017: 7:30 PM, Howl at the Moon

Convention Kick-Off & Welcome Breakfast – Friday, January 20, 2017: 8:15 – 9:30 AM

Friday Poster Reception – Friday, January 20, 2017: 6:30 – 8:00 PM

LGBT & Allies Social Hour – TBD

Diversity & Climate Committee Reception – Friday, January 20, 2017: 6:30 – 8:00 PM

Non-Academic Employee Social Hour – Friday, January 20, 2017: 5:30 – 6:30 PM

PSPB Journal Editor Reception – Friday, January 20, 2017: 6:00 – 7:00 PM

Closing Reception – Saturday, January 21, 2017: 6:30 – 8:00 PM

I saw something about tickets. Do I need tickets for events?
Some of the events/activities at the SPSP convention require advanced registration due to space restrictions and other logistics. A list of events that require advanced registration for attendance is below. Registration for these events opens as we get closer to the convention and links will be posted here(back to top)

SPSP 5K Fun Run & Walk – Friday, January 20, 2017: 6:30AM – Register with convention registration!

Student Committee Mentoring Lunches – Friday, January 20 & Saturday, January 21, 2017: 1:00 – 2:00 PM

GASP Mentoring Lunch – Friday, January 20, 2017: 1:00 – 2:00 PM

Early Career Mentoring Happy Hour – Friday, January 20, 2017: 5:00 – 6:30 PM

*All workshops listed in the program will all require pre-registration, due to limited space available. All workshops will be designated in the program as “Pre-Registration Required.” Links to register for these sessions will be posted on our website and announced via email when they are available. *

What is Pop-Up Programming and how can I participate?
Pop-Up Programming was introduced at the 2016 Convention. Many times topics of discussion arise onsite at the convention between attendees sparked by a session or a poster. These conversations, if given a venue, can become highly useful and collaborative experiences. We provide you a small space and promote your topic on social media and our mobile app, people show up, and you have a mini round table discussion on the topic of your choice.

In order to host a Pop-Up session, visit the Registration Desk onsite at the convention at the entrance to the exhibit and poster hall. SPSP staff will assist you in getting your session created(back to top)

Can I record sessions?
SPSP asks that you do not photograph, audio or video record speakers, presentations, or posters without the permission of the authors/speakers. Select sessions will be recorded by SPSP (with permission) and posted online. For more information about these sessions, contact meetings@spsp.org following the convention(back to top)

Will there be wifi at the convention?
Yes, there will be wifi in all session rooms and public space at the convention, as well as in the Exhibit Hall. The wifi network access information will be updated here when it is available. Just a friendly reminder - please be respectful and use wifi responsibly while in session rooms(back to top)

Can I post a sign or poster at the convention?
SPSP has posting boards available at the convention for the posting of announcements, job openings, and other psychology related materials. Accepted scientific posters are only to be posted during assigned poster sessions on the poster boards provided(back to top)

Are all presentations endorsed by SPSP or do they reflect SPSP policy?
All remarks, presentations, and viewpoints found in any session, poster, or program content or expressed by convention participants are held solely by the participant and do not reflect the position or policies of SPSP(back to top)

 
 
 
 
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