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2020 SPSP New Orleans Convention

FAQs

Where will the 2020 Annual Convention be held and what is the address?

The convention will be held at the Hyatt Regency in New Orleans located at 601 Loyola Ave, New Orleans, LA 70113 (map)

How far is the nearest airport to the convention hotels? 

The nearest airport is the Louis Armstrong New Orleans International Airport (MSY), about a 20-30 minute drive. See our Travel & Hotel section for more transportation options.

Is there parking available at the hotel?

Parking is available at the Hyatt Regency New Orleans. See Parking Rates.

Do I have to be a member to attend?

No, however, the registration fees are reduced for members. Join here!

What is the expected meeting attendance?

We are expecting between 3,500 – 4,000 attendees, including exhibitors, to join us in New Orleans.

I’ve never been to the convention before. Are there special onsite convention resources and opportunities for first-time attendees?

SPSP has a number of resources, both online and onsite, that help make a first time attendee's experience more enjoyable and meaningful. More information coming soon on how to maximize your experience.

How can I review the program prior to the convention?

Our Convention Mobile App will be available in the fall. When it’s available, download the app to view the program, create a customized schedule, and interact with other attendees. Also in the fall, we will upload a PDF version of the printed program to our website that will be available to download.   

Is there a telephone number I can give my family/office in case of an emergency?

Details coming soon.

Can I bring a spouse, friend, or relative into my session to see my poster or talk?

Yes, however a badge is required for every person attending a programming session or event. No unregistered adults over 18 are allowed in the exhibit/poster hall. See Policies for more information on bringing guests.

If I bring my children, are they permitted to attend educational and social events with me as well as visit the exhibits?

Yes, parents or guardians may bring children under the age of 18 to educational and social events provided the children do not disrupt the event. Children must be accompanied by a parent or guardian at all times, including in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during exhibitor set-up and dismantle times.

Do you provide childcare?

SPSP does not provide childcare at the annual convention. Please visit our Family Information page for some childcare providers the New Orleans Convention and Visitors Bureau has recommended.

Are posters/sessions archived? Can I see previous years’ talks/posters?

All presenters and speakers have the option to upload their work to our repository. Uploading is not required of speakers and presenters. Visit our Future and Past Conventions page on our website to take a look at all the work from previous conventions that has been uploaded.

Where will future conventions be held?

Visit our Future and Past Conventions page on our website to see where we’re headed next!

What is an Affiliated Event? How do I reserve space for one?

Affiliated Events are events hosted by individuals or groups other than the Society for Personality and Social Psychology, that take place before, during, or after the SPSP Annual Convention and are in conjunction with the convention. Space for these events is limited and granted on a first-come, first-served basis. To learn more and request space, visit our Affiliated Events page.

What should I wear at the convention?

Convention attendees typically wear a mix of business and business casual attire. There is no formal dress code. Presenters typically dress more toward business attire, while some attendees dress more toward the casual side of the spectrum. No matter your dress, comfortable shoes are highly recommended!

I have a question. Where can I get help at the convention?

SPSP staff will be available to answer your questions at the Registration Desk.

Will I receive my badge prior to traveling to SPSP 2020?

No, badges will not be mailed in advance. You will need to pick up your badge in the registration area.

Can I leave my poster tube, luggage, backpack, etc. at the Registration Counter while I attend sessions?

No, but poster check will be available for you to check your poster.

What if I lost my Program? Can I request another copy on-site?

You may check with the registration desk to see if any extra books are available; however, it is more likely that you will be required to use the searchable PDF Program and/or the mobile meetings app in lieu of the printed program. In an effort to save the environment and reduce costs associated with the convention, we have a 'By Request Only' option for the program book on the convention registration form. Because of this, we print a limited number of programs for attendees. Remaining printed programs are usually distributed from the registration desk starting Saturday afternoon.

Is there a business center available for making copies, sending faxes, etc?

There is a standard FedEx business center located in the Hyatt Regency.

Is there food available at the convention hotel?

More information coming soon.

Do I need to wear my convention badge to attend sessions or other SPSP convention events?

Attendees are required to wear their badge to all convention sessions, activities, receptions, meals/breaks, and while in the Exhibit Hall. Wearing your badge signals to security that you have paid registration fees and are permitted in these attendee only areas. For any event that is outside of the convention center, it is advisable to bring your badge with you in case door staff needs to verify your inclusion with the group, but it is not necessary to wear it.

I lost something! Where is lost and found?

If you’ve misplaced something, come to the SPSP Registration Desk. SPSP staff will do their best to help you locate your item.

Can I leave a session before it is over or come to a session late?

Yes, while we certainly hope you stay for the entire session, we understand sometimes there are overlaps in the schedule that require you to bounce around. If you are an attendee, you are welcome to come and go from sessions as you wish. If you plan to arrive late or leave early, please sit in a location that allows you to come and go with as little disruption as possible.

No, if you are a presenter/speaker in a session, please arrive early and meet with your chair, and then stay for the entire session to support your fellow speakers.

What is Pop-Up Programming and how can I participate?

Pop-Up Programming was introduced at the 2016 Convention. Oftentimes topics of discussion arise at the convention between attendees sparked by a session or a poster. These conversations, if given a venue, can become highly useful and collaborative experiences. We provide you a small space and promote your topic on social media and our mobile app so that others can join you in a mini round table discussion on the topic of your choice.

In order to host a Pop-Up session, visit the SPSP Registration Desk. SPSP staff will assist you in getting your session created.

Can I record sessions?

SPSP asks that you do not photograph, audio or video record speakers, presentations, or posters without the permission of the authors/speakers. Select sessions will be recorded by SPSP (with permission) and posted online. For more information about these sessions, contact meetings@spsp.org following the convention.

Will there be Wi-fi at the convention?

Yes, there will be Wi-fi in all session rooms and public space at the conve-->ntion, as well as in the Exhibit Hall. The Wi-fi information will be printed in the program, onsite guide, published in the mobile app and available on signage onsite. Just a friendly reminder - please be respectful and use Wi-fi responsibly while in session rooms.

Are all presentations endorsed by SPSP or do they reflect SPSP policy?

All remarks, presentations, and viewpoints found in any session, poster, or program content or expressed by convention participants are held solely by the participant and do not reflect the position or policies of SPSP. 



When does the submission portal open?
The submission portal opens on Monday, July 8, 2019.

When does the submission portal close?

The submission portal closes on Tuesday, July 23, 2019 at 11:59 PM EDT.

Do the abstract character count requirements refer to the character count with or without spaces?

The requirements refer to the character count with spaces. (Download a submission guide here for all submission requirements.)

Does data collection and analysis have to be complete at the time of submission?

No, data collection and analysis do not have to be complete at the time of submission. The purpose of this change is to allow people to present newer research at SPSP, since there is a delay between the time of submission and the actual conference. We also want to be consistent with larger changes in the field regarding evaluating the scientific rigor of the methods versus the significance of the results, somewhat akin to pre-registered reports for journals. Note that although data collection does not need to be complete at the time of submission, we do require a clear indication that data collection and analysis will be done by the time of the conference. This means that you should only utilize this new option if you are certain that the study will be done by that time.

Can I chair a symposium and be a speaker in the same symposium?

Yes, as long as the two roles are in the same symposium, you can be a chair and speaker.

Can I chair a symposium and be a speaker in a different symposium?

No, an individual can only have a role in one symposium.

Can I be the first/presenting author for more than one single presenter submission?

No, an individual can only be the first/presenting author on one single presenter submission.

Can I be listed as a co-author for more than one submission?

Yes, as long as you are listed as the first/presenting author for a maximum of 1 symposium submission, 1 single presenter submission, and 1 professional development session. Co-authors are never presenters or speakers. There is no limit on secondary authorships.

Since I can submit once each to a symposium, single presenter, and professional development submission, could I be accepted for all three?

No, a maximum of two submissions can be accepted: one science (single presenter or symposium) submission and one professional development (PD session or Workshop) submission. If the review panels select both science submissions, the single presenter submission will be declined and the symposium will be included in the program.

Can I be a part of two symposium submissions?

No, individuals are only permitted to submit in one symposium submission. If it is found that an individual is a part of two or more symposium submissions (as chair, co-chair, or speaker), all associated submissions will be disqualified.

Can I be a part of two professional development submissions?

No, individuals are only permitted to submit in one professional development submission (this includes 75-minute sessions and deep-dive workshops). If it is found that an individual is a part of two or more professional development submissions, all associated submissions will be disqualified.

Can I chair more than one symposium?

No, an individual can only have a role in one symposium.

Can I co-chair more than one symposium?

No, an individual can only have a role in one symposium.

Can I submit the same abstract for a symposium and a single presenter submission? 

Yes! Note, however, that only one can be accepted and presented. If both the symposium AND single presenter submission are selected by review panels, the single presenter submission will be declined and only the group submission will be included in the program.

In the past, when submitting a symposium, there was an option for individual presentations within a symposium to be considered for posters if the group submission was rejected. Is this still an option? 

No, there is no longer an option to indicate this within the symposium submission. However, because we allow one symposium submission AND one single presenter submission, the individual presenters have the option to also submit their presentation separately as a single presenter submission. An individual can only present once at the convention and if the group submission is accepted, the single presenter submission will be declined. The "plan b" option still exists, it just requires that the talk is submitted separately as a single presenter submission. This also allows for the option to submit a different talk for consideration than the one submitted in the group submission.

Can undergraduate students submit? 

Yes, undergraduate students are welcome to submit either during the regular submission period (July 8 – 23) or during the extended undergraduate submission period (July 24 – September 19).

Can I present in a preconference and in the convention? 

Yes, since preconferences are separate from the actual convention, your participation as a speaker or poster presenter in a preconference does not preclude you from participating in the convention. 

Do presenters have to register and pay to attend the convention?

Yes, all chairs/speakers/presenters are required to pay the convention registration fee in order to participate in the program. Registration opens August 15.

Do I have to be a member to submit?

No, you do not have to be a member to submit programming for the 2020 Convention. If your work is accepted, though, you must become a member for 2020 in order to participate.

Note that if you are applying for a travel award, you do have to be a member to apply. More information can be found here.

Do I have to be a member to present?

Yes, all chairs/speakers/presenters must be members of SPSP for 2020 in order to participate in the convention program.

Are discussants allowed in sessions?

No, discussants are not allowed in sessions.

When will I find out if my submission was accepted or rejected?

Notifications will be sent in Mid-September, be sure to check spam and junk folders.

Who can I contact for questions about my submission?

You can contact the SPSP Meetings team at meetings@spsp.org.


When can we begin to reserve hotel rooms?

The SPSP housing block will open in August.

How do I make changes to my hotel reservation?

After you make your reservation, you can log in with your confirmation number, and make any necessary changes to your reservation. If you have additional questions, email meetings@spsp.org.

Does the hotel offer assistance for visitors with disabilities and special needs and who should I contact?

While the host hotels are ADA compliant, if you have a disability that will have an impact on your participation in the convention, please contact us at meetings@spsp.org or by telephone at 202-869-3240. We cannot ensure the availability of appropriate and specific accommodations without prior notification.

Will I receive a confirmation from the hotel?

Once you have reserved a room, the housing website will immediately send you a confirmation. About a week out from the convention, the individual hotel you chose will email you a reminder of your reservation.

What is the hotel cancellation policy?

In general, hotel reservations must be cancelled 48 hours prior to check in in order to avoid paying 1-night room and tax penalties. Please check with the hotel to be sure of their specific cancellation policies.  


How do I register for the convention?

Registration for the convention will open in August. You may also register onsite. Discounted registration rates will be available through January 14th, so be sure to register early!

What does my registration fee include?

Your registration fee includes access to all SPSP sponsored sessions, lectures, symposia, poster and oral presentations, the exhibit hall and the convention program book. Registration also includes morning and afternoon coffee breaks on Friday and Saturday, and your choice of either 2 boxed lunch tickets, 2 food & drink vouchers, or one of each. A fee of $15 per boxed lunch will be added to registration for non-student members and nonmembers.

Are the boxed lunches on Friday and Saturday included with registration?

It depends -- with registration you have the option of either 2 boxed lunch tickets, 2 food & drink vouchers, or one of each. A fee of $15 per boxed lunch will be added to registration for non-student members and nonmembers. Students can opt for boxed lunches at no additional cost.

What are food & drink vouchers and how do they work?

New for 2020, a food & drink voucher can be redeemed for one (1) drink at any convention reception OR may be redeemed in the Hyatt at Starbucks, 8 Block, Vitascope, 601 Delivery, exhibit hall concessions, or the SPSP Store for a maximum value of $10. Food & drink vouchers are not redeemable for cash and will be surrendered with no change given (regardless of purchase amount) at the time they are used. All vouchers expire at 11:59 pm ET on February 29, 2020.

How can I become a member and receive discounted registration fees and other member benefits?

Click here to learn more about becoming a member of SPSP. 

What forms of payment are accepted for registration?

You may pay by credit card or check. The credit cards we accept include MasterCard, Visa, American Express and Discover. If you would like to pay by check, visit our website to download a paper registration form and mail that and your check to the address listed on the form. Credit cards, checks, and cash are all acceptable forms of payment onsite at the registration desk.

I am an international member; can I still register?

Yes! First check to see if you need to obtain a visa to travel to the US. If you need to obtain a visa and would like to request a formal invitation, you must register for the convention first and then email registration@spsp.org. Be sure to include your name as it appears on official documents. Click here for visa information.

How can I register to attend one of the Preconferences at SPSP?

When you register for the Annual Convention, you will have the option to add a preconference registration to your order before you check out. 

Is there a discount for Preconferences or Convention?

If you register for both a preconference and convention you will receive an automatic $25 discount. 

Can I register my boss, or can my lab manager register me for the convention?

Yes, anyone can register anyone else for the convention. Once there, log in. If you do not have an SPSP login, create one (choose nonmember if you are a nonmember). Once logged in, you will have the option to register yourself, or select another user/member to register. If you have further questions, email registration@spsp.org.

Do I have to pay registration fees if I am a speaker or presenter?

Yes, submission of and/or acceptance of an abstract does not constitute registration to the convention. All speakers and presenters must be registered attendees. 

I have a question about my registration. Who should I contact?

Please contact registration@spsp.org with any registration questions. 

I've registered for #SPSP2020 but unexpectedly cannot attend. May I send someone else in my place? If so, how would I go about making this substitution?

Please contact registration@spsp.org to request a registration substitution. 

What is the cancellation/refund policy?

A written request received via email or mail must be accompanied by the registrant's original confirmation letter. A registration processing fee of 30% will be deducted for all refund requests. The deadline for cancelling and receiving a refund less the processing fee is January 27, 2020. Click here for more information.


I am interested in exhibiting at #SPSP2020. Whom should I contact?

Please contact: Brian Riddleberger at briddleberger@spsp.org, or 202-869-3242.

Is there an exhibit hall-only registration fee?

No. In order to visit the exhibits, you must register for the entire convention.

How soon can I get into the Exhibit Hall to setup my poster? When must I remove my poster?

Poster presenters can hang their posters at the start of their assigned poster sessions. Many sessions run back to back, so it’s important for presenters to be on time to their session and hang their poster at the beginning of their session, and wrap up their presentations and have their poster taken down by the end of their session.

Are children allowed in the exhibit hall?

Yes, however children under the age of 18 must be accompanied by a parent or a guardian in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during set up and dismantle times.


Rachel BaderProgram Manager
Tel: (202) 869-3244
Email: rbader@spsp.org

Brian RiddlebergerExhibits/Sponsorships
Tel: (202) 869-3242
Email: registration@spsp.org


2020 Annual Convention
February 27-29, 2020
New Orleans, LA USA