Where will the 2016 Annual Convention be held and what is the address?
The meeting will be held in the San Diego Convention Center - 111 W Harbor Dr, San Diego, CA 92101.
Do I have to be a member to attend?
No, however, the registration fees are reduced for members.
How can I register to attend one of the Pre-Conference events at SPSP?
When you register for the Annual Convention, you will have the option to add a preconference registration to your order before you check out.
How can I become a member and receive discounted registration fees and other member benefits?
to learn more about becoming a member of SPSP.
Where will the poster sessions be held?
The poster sessions will be held in the Sails Pavilion in the San Diego Convention Center.
How soon can I get into the Exhibit Hall to set-up my poster? When must I remove my poster?
Posters must be hung 15 minutes before the exhibit hall opens on the day of the presentation and removed after your session ends on the same day of the presentation. Posters will be removed from the boards if authors do not remove them after their session.
If I bring my children, are they permitted to attend educational and social events with me as well as visit the exhibits?
Yes, parents or guardians may bring children under the age of 17 to educational and social events provided the children do not disrupt the event. Children must be accompanied by a parent or guardian in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during exhibitor set-up and dismantle times.
Do you provide childcare?
Childcare will not be provided at the meeting. Attendees should make other arrangements prior to arriving in San Diego.
Is there parking available at the Convention Center?
Yes, three parking garages are available at the San Diego Convention Center. Please visit the convention center website for more information.
What if I lost my Program? Can I request another copy on-site?
In an effort to save the environment and reduce costs associated with the meeting, we are instituting a 'By Request Only' option for the program book on the convention registration form. Because of this, we intend to print a limited number of programs for attendees each year. You may check with the registration desk to see if any extra books are available; however, it is more likely that you will be required to use the searchable PDF Program in lieu of the printed abstract book.
What is the expected meeting attendance?
We are expecting approximately 3,500 attendees, including exhibitors.
Does the Convention Center offer assistance for visitors with disabilities and special needs and who should I contact?
If you have a disability that will have an impact on your participation in the meeting, please contact us at firstname.lastname@example.org
or by telephone at 202-524-6542. We cannot ensure the availability of appropriate accommodations without prior notification.
Is there a message center telephone number I can give my family/office in case of an emergency?
Yes, there will be a message center onsite and a telephone number for our manangment office listed in the printed program. The telephone number will also be published online at a later date.
How can I find out if a colleague is attending the meeting and get a message to him or her?
There will be a message center located in the registration area where messages may be left for the attendee.
Is there a business center available for making copies, sending faxes, etc?
Yes, there is a business center in the Convention Center and at the participating hotels.
Is there food available at the Convention Center?
There will be limited food available in the convention center outside the continental breakfast and boxed lunch included with registration. Click here
to view more nearby food options within walking distance of the Convention Center.
Can I bring a spouse, friend, or relative into my session to see my poster or talk?
Yes, however a badge is required for every person attending a meeting session or event. No unregistered adults over 16 are allowed in the exhibit/poster hall.
Can I leave my poster tube, luggage, backpack, etc. at the Registration Counter while I attend sessions?
No, but you can check your poster in the Graduate Student Lounge at the poster check desk.
I am interested in exhibiting at SPSP 2016. Whom should I contact?
Please contact: Nate Wambold, Meetings and Events Director at email@example.com
, or 202-524-6542.
Is there an exhibit hall-only registration fee?
No. In order to visit the exhibits, you must register for the entire meeting.
Are children allowed in the exhibit hall?
Yes, children must be accompanied by a parent or a guardian in the exhibit hall. Under no circumstances are children under the age of 16 allowed in the exhibit hall during set up and dismantle times.
HOUSING AND TRAVEL
When can we begin to reserve hotel rooms?
The Housing website will open on July 17, 2015. After the housing cut-off date, which is January 4, 2016, hotel rooms will be sold at a premium on individual hotels' websites.
How do I make changes to my hotel reservation?
Prior to January 4, 2016 all changes and cancellations should be made directly with the housing bureau (details coming soon). After January 4, 2016, all changes and cancellations should be made directly through the Hotel.
Will I receive a confirmation from the hotel?
No, once you have reserved a room, the Housing Bureau will send you a confirmation. You will not receive a separate confirmation from your assigned hotel.
What is the hotel cancellation policy?
Prior to January 4, 2016, all cancellations should be made directly with the housing bureau. Beginning January 4, 2016 cancellations should be made directly with the hotel. The hotel may charge a deposit on or after January 4, 2016 to the credit/debit card submitted with your reservation. In the case of a no-show, the first night's deposit will be charged the night of your expected arrival.
How do I register for the meeting?
Registration will open on August 20, 2015. Online registration is reccomended. The early registration deadline is Decemeber 18, 2015. Standard registration begins on December 18, 2015. Registration will be available onsite for the duration of the convention.
How do I register for a preconference?
Registration for preconferences are combined with registration for the main convention. If you have already registered for the convention and wish to add a preconference email firstname.lastname@example.org
What does my registration fee include?
Your registration fee includes access to all SPSP sponsored sessions, lectures, symposia, poster and oral presentations, the exhibit hall and the meeting program book. Registration also includes continental breakfast and AM and PM coffee breaks on Friday and Saturday, and your choice of either 2 boxed lunch tickets or 2 drink tickets.
Do I have to pay registration fees if I submitted an abstract?
Yes, submission of and/or acceptance of an abstract does not constitute registration to the convention. All speakers and presenters must be registered attendees.
Can I pay by credit card?
Yes, you may pay by credit card. The credit cards we accept include MasterCard, Visa, American Express and Discover.
Will I receive my badge prior to traveling to SPSP 2016?
No, badges will not be mailed in advance. You will need to bring a copy of your confirmation letter to the Convention Center and pick up your badge in the registration area.
I have a question about my registration. Who should I contact?
I've registered for SPSP 2016 but unexpectedly cannot attend. May I send someone else in my place? If so, how would I go about making this substitution?
What is the cancellation/refund policy?
A written request received via email or mail must be accompanied by the registrant's original confirmation letter. A registration processing fee of 30% will be deducted for all refund requests. The deadline for cancelling and receiving a refund less the processing fee is December 28, 2015. Email cancellation requests to email@example.com
. After December 28, 2015 there will be no refunds for any reason, including no-shows. Refunds will not be issued for denied visas.